Legal

Privacy Policy

Last updated: July 2026

Holt Therapy, LLC ("we," "us," "Holt Therapy") respects your privacy. This policy explains how this website handles information, how scheduling through Psychology Today works, and summarizes your privacy rights regarding your protected health information (PHI) as a client.

This Website

This website is informational only. It does not host a contact form, does not use tracking or advertising cookies, and does not collect or store any personal or health information directly. We do not sell or share visitor data, because we don't collect any to begin with.

Scheduling & Contact

Booking a consultation or session happens through Psychology Today's scheduling tools, linked from this site. Any information you submit there (name, email, phone, message) is collected and handled under Psychology Today's own privacy policy, not this one.

Your Health Information Privacy Rights

Once you become a client, your care is documented in your medical record, and the following rights and protections apply under HIPAA. This is a summary; the full HIPAA Notice of Privacy Practices is provided and reviewed with you at intake.

Get It

You can ask to see or get a copy of your mental health file from this office.

Check It

You can ask to correct any wrong information in your file, or add information if you think it's missing or incomplete. We're obligated to note your disagreement in your file, and your file must be updated within 60 days.

Know Who Has Seen It

Your health information cannot be used for purposes unrelated to your care without your permission, with a few legally required exceptions:

• You can ask that we not share your information with your health insurance company — though most insurers require diagnosis codes, visit counts, and type of care in order to approve payment, so this may mean self-pay.
• If you're not present or unable to consent due to incapacity or an emergency, HIPAA permits disclosure to family, friends, or others involved in your care or payment, but only information directly relevant to that involvement, and only when it's judged to be in your best interest.
• If you are at risk of suicide or pose an imminent threat of harm to a specific person or group, your provider has a legal and ethical duty to act — which may include contacting a family member, law enforcement, or the person being threatened ("duty to warn").
• Your provider may respond to valid court orders. You'll be told what's being requested and shared, and any disclosure must be relevant and pertinent to the matter.
• Your provider is legally required to report suspected abuse, neglect, or serious endangerment of a minor child to Child Protective Services.

You also have the right to request that we contact you in a specific way or at a specific location — for example, at your office rather than home, or by sealed envelope rather than postcard.

Electronic Records

This office uses Carepatron, Inc., an electronic medical record system, to store client records. All client information is protected in accordance with HIPAA standards, both while being accessed and while stored.

Filing a Complaint

If you feel your privacy rights are being denied or your health information isn't being protected, you have the right to file a complaint with your provider, your health insurer, or the U.S. Department of Health and Human Services. You may also notify or file a complaint with the Montana licensing board:

Questions about any of this? Reach out directly at jack@holttherapy.com or 406-345-5225.

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